Figure 3
Sample Short Form Straight Bill of Lading
Short Form Straight Bill of Lading

1. SHIPPER (From) - Enter the company name and address of the shipper (Consignor).

2. POINT OF ORIGIN (At) - Enter the city and state of the actual shipping point.

3. DATE OF SHIPMENT - Enter the date of the shipment; that is, the date the Carrier took control of the merchandise.

4. TRUCK/FREIGHT - Check the truck block if the shipment is to move by truck, or the Freight block if the shipment is to move by rail.

5. SHIPPER'S NUMBER - Enter a unique control number to reference the shipment with the Carrier.

6. CARRIER - Enter the name of the company which will take initial control of the shipment and cause its delivery to the consignee.

7. AGENT'S NUMBER - Enter Carrier's control number, if known or required.

8. CONSIGNED TO - Enter the full of the final recipient of the shipment, the ultimate consignee, if different than destination, for Carrier notification purposes.

9. DESTINATION - Enter the street address, city, and zip code where the Carrier will make delivery to the Consignee in Field 8.

10. ROUTE - If applicable, enter the route the Carrier will take to the consignee. This Field may also be used to specify docks, warehouses, etc., and to specify any intermediate Carriers.

11. DELIVERING CARRIER - If applicable, specify the carrier which will deliver the shipment to the ultimate consignee at the Destination, but only if different than the Carrier entered in Field 6.

12. VEHICLE/CAR NO. - Enter any vehicle identifying numbers or initials, if applicable.

13. NO. PACKAGES - Enter the total number of packages per line item; if the packages are consolidated on a pallet or in an outer container, note this information on a second line. Ex: 112 PKGS 3 Pall.

14. DESCRIPTION OF SHIPMENT - Enter the description of each line item, noting the type of package (carton, barrel, etc.) and the quantity per package. Since the correct freight classification is essential in describing an item, there must be a separate line item for each different freight classification description. If more than one type of packaging iss used per freight classification, a separate entry must be used for each type of package.

Enter any special package markings, special handling requirements, and delivery instructions. Note: For hazardous material items, special provisions must be met in completing this field.

15. WEIGHT - Enter the total gross weight, in pounds, for each line item. For Bulk shipments, the TARE and Net weights should also be referenced in the description field. For package shipments, include the weights of pallets and skids. The total weight of the merchandise should be shown after the last line item, with pallet and dunnage weights shown separately.

16. CLASS OR RATE - Enter the 5-digit class (per the Uniform Freight Classification or the National Motor Freight Classification) or a two digit Class Rate (a percentage of the First class 100 rate) per line item. This information may be determined with the Carrier.

17. WITHOUT RECOURSE - Per standard Bill of Lading terms, the shipper is ultimately liable for freight charges, even when the shipment is sent on a collect basis to the consignee. By signing this statement, the shipper is released from the liability of freight charges for collect shipments delivered by the Carrier to the consignee without the Carrier's collecting the freight charges. For prepaid shipments, leave blank.

18. PREPAID SHIPMENTS - Enter "Prepaid" if shipment is to be paid by the Shipper. If this field is left blank, the Carrier will seek to collect the freight charges from the consignee (see field 17).

19. PREPAYMENTS RECEIVED - Carrier enters any payments received in advance from the Shipper for the shipment.

20. CHARGES ADVANCED - Carrier enters any advanced charges for the shipment, if applicable.

21. C.O.D. SHIPMENT - First, check whether the freight charges are prepaid (the Carrier bills the shipper) or collect (the Carrier deducts the freight charges from the amount collected from the Consignee). Second, enter the amount to be collected for the merchandise itself - be sure to include the freight charges. Third, enter any collection fees, if applicable. Enter total charges to be collected by the Carrier.

22. SHIPMENT DECLARED VALUE - When the weight charged by the Carrier is dependent upon the value of the shipment, the dollar value per unit of measure (ex: $100/pound) must be stated by the Shipper - enter this information in field 14.

23. SHIPPER - Enter the company name of the shipper.

24. SHIPPER'S AGENT - Enter the signature of the individual preparing the shipment for the shipper.

25. CARRIER'S AGENT - The Carrier's agent will sign here prior to taking control of the shipment.

26. PERMANENT ADDRESS - Enter the permanent (business) address of the shipper. This may be the same as for field 1.

27. CERTIFICATION - A signature is required by the Department of Transportation after this statement for all shipments of hazardous material.

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